With the economic uncertainty businesses are facing, companies are looking for ways to reduce expenses and shore up their financial position. One way to do that is to consolidate spaces. Whether you are merging multiple sites into one location or looking to share a facility with another business, there is a lot to think about to ensure the transition is done safely. And if proper planning is not done in advance, you could find yourself dealing with a host of hidden costs.

“Making a move quickly because of financial pressure is usually how companies get themselves into trouble in these situations,” says By Carl Bonello, Specialized Consultant, Warehouse & Distribution with WSPS. “For example, I have worked with companies that rushed into a new space to save on costs but then discovered that their fleet of forklifts did not fit properly in some of the aisles or around some corners, posing a serious collision risk. The only option at that point was to invest in new equipment.”

Plan for a smooth transition

If you are moving to a new warehouse space, consider the following before committing to relocation.

1.  Fire and Building Code compliance
Fire departments across Canada require unobstructed access to all sides of a building. In Ontario, for example, the Fire Code mandates that fire hoses must reach every part of the facility within prescribed distances. The National Building Code of Canada also requires sprinkler systems in most industrial workplaces. “Before moving to a new space, confirm that it is compliant with the Fire Code and Building Code for your jurisdiction, particularly if it is an older building that may lack coverage to meet current safety standards,” notes Carl.

2.  Equipment accessibility and layout

Canadian warehouses often use Class II and III forklifts, which have longer forks for palletized goods. “Narrow aisles and tight corners in repurposed buildings create collision hazards, violating  CSA B335 – Safety Standard for Lift Trucks,” cautions Carl. “Understanding whether racking systems, cranes, and forklifts will function safely in the new space is critical.” Provincial fire codes mandate minimum aisle width for both pedestrian and equipment traffic, so be sure to confirm that your new layout meets these requirements as well.

3. Structural engineering and weight restrictions

Overhead crane systems require structural assessments to ensure the roof and walls can bear the dynamic loads. Heavy racking and storage systems require concrete floors that can safely hold their weight. “You must confirm that the new warehouse space meets the legislation requirements for your jurisdiction,” says Carl. “In Ontario, the Occupational Health and Safety Act requires load ratings to be visibly posted and verified by a professional engineer.”

4. HVAC and climate control

One aspect that often gets overlooked when a company relocates to a new warehouse space is the HVAC capacity. Cold Canadian winters and humid summers mean that a robust HVAC system is crucial. Without it, you could end up with unsafe working conditions and damaged products. If your operation involves hazardous material, adequate ventilation is necessary. Make sure the new building has been retrofitted to meet your specific needs.

5. Storage and retrieval systems
Whether you are moving racking into the new warehouse space or using a system that is already there, it is your responsibility to ensure all racking is rated for seismic loads. “Automated systems, such as vertical carousels, are becoming more common in Canadian logistics hubs because they can improve efficiency, accuracy, and safety in high-volume environments,” says Carl. “However, they are often installed without consideration for proper access for cleaning and maintenance. This must be factored in when designing your new layout.”

Find the right neighbours

Sharing a warehouse facility with another business can be an effective way to reduce operating costs. However, it needs to be with the right partners, and all operations need to be compatible. For example, if one business handles hazardous materials, all workers in a shared space could be exposed, which means they will all need the proper tools, equipment, and training to protect themselves. An understanding of the heating and cooling needs of each business is important as well.

If your workers are sharing a workplace with others from another company, make sure that is reflected in your violence and harassment policy and program. In fact, if you are sharing a facility, it may be a good idea for both businesses to discuss their procedures and ensure they are on the same page.

Whatever the reason is for moving to a new warehouse, whether it is a shared space, a smaller space, or simply a new location, it would be a mistake to consider only the bottom line. “Do your due diligence for a cost-effective transition that will provide your business with future sustainability,” advises Carl.

How WSPS can help

Consulting

WSPS consultants are on hand to help you identify and address hazards in your warehouse.

Resources

• Explore warehouse-specific safety resources that will help protect your team and business.

The information in this article is accurate as of its publication date