THE EFFECTIVE JHSC
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140-002-07-IGOT © 2013, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
Many larger companies have representation from each department/work area and divide out inspection
duties, so each member inspects their own department/work area each month. This can help larger
facilities, such as hotels, big box retail stores, golf courses and large manufacturing sites ensure that
their entire workplace is inspected once a month.
Preparing the Meeting Agenda
How Do I Prepare a Meeting Agenda?
An effective JHSC makes sure that it the meeting agenda is prepared and distributed before the meeting.
Sending the agenda out to members in advance allows them to come to the meeting prepared to discuss
the information on the agenda. An agenda usually includes
ƒ Actions brought forward from prior meeting(s)
ƒ Outstanding actions or status reports on actions
ƒ Issues brought forward to the JHSC by management or workers
ƒ Status of recommendations to management
ƒ Reviews of monthly workplace inspections, incident and accident reports, health and safety training
activities, MOL or WSIB inspection reports, air quality reports and other workplace studies
ƒ Changes to the workplace – jobs, tasks, equipment, new hires
When you distribute the agenda, ask if there is anything that needs to be added. This provides an
opportunity for items to be brought forward at the meeting that the co-chairs may not know about
when they prepared the agenda.
On the next page is a sample JHSC agenda. Please download the fillable form from:
http://www.healthandsafetyontario.ca/Resources/Topics/JHSC---H-S-Rep.aspx
WSPS.CA
