THE EFFECTIVE JHSC
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140-002-07-IGOT © 2013, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
Co-chair
Committee meetings are co-chaired by two members. One co-chair is chosen by the members who
represent workers and one by the members representing management. Some committees have their
co-chairs alternate the chairing role from meeting to meeting.
Agenda
The co-chair who is acting as chair for the upcoming meeting will prepare the agenda. Proposed agenda
items should be given to the co-chair in advance of the meeting. The agenda should be distributed to
all committee members about one week prior to the meeting and be posted on the JSHC section of the
health and safety board.
Minutes
Minutes should contain details of all matters discussed, as well as a full description of health and
safety issues and their resolution or any action deemed necessary. The co-chairs review and sign the
minutes to authorize distribution.
ƒ State:
– Who will record the minutes
– Where they will be posted in the workplace
– How soon after the meeting they will be posted (e.g., one week after the meeting)
– Who distributes the minutes
– Who receives copies of the minutes
– Where the official JHSC files are located
Resolution
State how decisions will be made. There are two options:
1. A formal vote by which the majority of votes decides the issues
2. Decisions are made by consensus
Consensus is actually the preferred method of conducting JHSC business. It permits the committee to
make decisions through comprise which all members can support.
Also state what will happen if the committee cannot agree. Perhaps the co-chairs will take the issue to
senior management for a decision.
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