Guides & Toolkits

The Effective JHSC

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THE EFFECTIVE JHSC 15 140-002-07-IGOT © 2013, Workplace Safety & Prevention Services (WSPS) 1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca Co-chair Committee meetings are co-chaired by two members. One co-chair is chosen by the members who represent workers and one by the members representing management. Some committees have their co-chairs alternate the chairing role from meeting to meeting. Agenda The co-chair who is acting as chair for the upcoming meeting will prepare the agenda. Proposed agenda items should be given to the co-chair in advance of the meeting. The agenda should be distributed to all committee members about one week prior to the meeting and be posted on the JSHC section of the health and safety board. Minutes Minutes should contain details of all matters discussed, as well as a full description of health and safety issues and their resolution or any action deemed necessary. The co-chairs review and sign the minutes to authorize distribution. ƒ State: – Who will record the minutes – Where they will be posted in the workplace – How soon after the meeting they will be posted (e.g., one week after the meeting) – Who distributes the minutes – Who receives copies of the minutes – Where the official JHSC files are located Resolution State how decisions will be made. There are two options: 1. A formal vote by which the majority of votes decides the issues 2. Decisions are made by consensus Consensus is actually the preferred method of conducting JHSC business. It permits the committee to make decisions through comprise which all members can support. Also state what will happen if the committee cannot agree. Perhaps the co-chairs will take the issue to senior management for a decision. WSPS.CA

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