THE EFFECTIVE JHSC
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140-002-07-IGOT © 2013, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
JHSC Meeting Minutes
Minutes are a record of the issues discussed, the decisions made and action items assigned at any meeting.
The minutes of the JHSC committee meetings do not need to be recorded word for word. They can be
bullet points or simple sentences. They should contain:
ƒ Time and place of meeting
ƒ Names of attendees
ƒ Issues discussed (i.e., summary of the discussion, key concerns, ideas generated, options considered)
ƒ Decisions made
ƒ What items need follow-up (action items)
ƒ Who will follow up and by when
ƒ Time and place of next meeting
ƒ Secretary's name
ƒ Sign off by meeting co-chairs with date
Sometimes attendees may indicate that a comment or discussion is offline. That means that it is not for
official records. The co-chairs are responsible for directing the secretary to add or leave out the information.
If there are copies of information submitted at the meeting, these are part of the minutes.
Distribution of Minutes
Secretary prepares minutes and distributes these to the co-chairs for revisions, approval
and sign-off.
Approved minutes are sent to:
ƒ JHSC committee members
ƒ The employer
Finally, the secretary
ƒ Posts a copy of the minutes to the JHSC's bulletin board for workers to read
ƒ Places a copy in the official files
On the next page is a sample meeting minutes recording form. Please download the fillable form from:
http://www.healthandsafetyontario.ca/Resources/Topics/JHSC---H-S-Rep.aspx
WSPS.CA
