THE EFFECTIVE JHSC
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140-002-07-IGOT © 2013, Workplace Safety & Prevention Services (WSPS)
1 877 494 WSPS (9777) | 905 614 1400 | www.wsps.ca
CHAPTER 3: RUNNING EFFECTIVE JHSC MEETINGS
Topics in this Chapter:
ƒ Meeting Schedule
ƒ Establish Ground Rules
ƒ Timetables for Meetings and Inspections
ƒ Preparing the Meeting Agenda
ƒ JHSC Meeting Minutes
ƒ A Three Step Guide to Effective Meetings
Meeting Schedule
How Often Should the JHSC Have Meetings?
The JHSC is required to meet regularly – at the minimum, once every three months. JHSCs can meet
more often, depending upon the time they need to do their job the best way they can. If you are starting
up a new JHSC, meeting at least once a month could be beneficial while you get business in order. Or, as
mentioned earlier in this document the JHSC may choose to meet following the monthly inspections.
Meetings allow for sharing of information and facilitating decision-making. Meetings should be seen
as learning experiences. Future meetings can be improved by asking members to assess how things are
going. Then, determine as a committee what steps to take to conduct more effective meetings.
The following three tips will help you conduct effective meetings:
1. Be proactive. Determine if there is a definite need for a meeting to occur. Avoid the trap of meeting
just for the sake of it. Also, if the committee's agenda is finished, end the meeting.
2. Keep things focused and summarize the progress as you go. This helps keep the committee moving
forward.
3. It is important to facilitate the committee's problem-solving process. The co-chairs should monitor
interactions and suggest procedures to help make decisions.
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