Joint Health and Safety Committees / Health and Safety Representative

Joint Health and Safety Committee (JHSC)What is a Joint Health and Safety Committee (JHSC)?

A JHSC is an advisory group required under s.9 of the Occupational Health & Safety Act (OHSA). The committee is made up of management and worker representatives who work together to identify health and safety problems and recommend solutions. Members meet regularly to

  • discuss health and safety concerns
  • make recommendations to the employer, and
  • follow-up on progress made

Committees are generally required where

  • 20 or more workers are regularly employed, or
  • a toxic substance order applies, or
  • a designated substance regulation is applied (e.g. a regulation for lead or isocyanates)

The construction industry has different requirements for joint committees. Please refer to specific information at IHSA.

What is a Health and Safety Representative?

In workplaces where there are between six and 19 regularly employed workers, the law requires that there is a health and safety representative.

What the law says

Ontario's OHSA is built on the principle that workers and employers must work together to identify and resolve health and safety problems in the workplace. To meet this goal, JHSCs are required by law in many Ontario workplaces.

The OHSA is very specific about how committees must be composed:

  • They must be made up of at least two persons in workplaces where fewer than 50 workers are regularly employed [s.9(6)(a)].
  • They must have four members where there are more than 50 workers [s.9(6)(b)].
  • They must have two co-chairs - one worker member and one management member [s.9(11)].
  • At least half of the members must be workers who do not exercise managerial functions; these members must be selected by the workers or the trade union if there is one [s.9(7)].
  • The remaining members must be selected by the employer from among persons who exercise managerial functions [s.9(9)].
  • At least one of the members representing workers and one representing managers must be certified [s.9(12)].

In addition, at least two JHSC members (one worker/one manager) must be certified. Please refer to Certification for additional information.

Generally speaking, a health and safety representative has the same responsibilities and powers as a joint committee member.

How JHSC / H&S Representatives can help your business

The OHSA sets out certain functions and powers that apply to the committee or representatives as a whole, and specific duties and powers that apply to worker members. The committee’s key functions are to:

  • identify hazards in the workplace through activities like workplace inspections, accident investigations and information analyses
  • make recommendations to the employer on health and safety issues and on programs and procedures to improve health and safety.

Responsibilities and powers of the health and safety representative include:

  • identify workplace hazards [s.8(100)]
  • inspect the workplace at least once a month [s.8(6)]
  • consult on workplace testing [s.8(11)]
  • make recommendations to the employer [s.8(10)]
  • investigate work refusals[s.43(4)] and serious accidents [s.8(14)].

Your JHSC (or H&S Representative) serve as effective health and safety role models and partners in your organization. The JHSC has an obligation to inspect workplace practices and recommend solutions to management. This helps keep your workplace compliant, but more importantly, there is less likelihood of injuries or illnesses because of the diligence of your JHSC members or H&S Representative.

What you can do

The OHSA places a general duty on the employer to cooperate with and help the joint committee (or H&S Representative) carry out its responsibilities. In particular, an employer must:

  • provide information that the committee (or H&S Representative) has the power to obtain (this includes current material safety data sheets, suppliers’ information on devices that emit hazardous agents, and copies of any assessment reports on chemical or biological agents)
  • respond to recommendations in writing within 21 days, and include an implementation timetable or reasons for disagreement, if any
  • provide copies of all orders and reports issued by the MOL inspector
  • report any workplace deaths, injuries or illnesses to the committee.

Employers must also consult with the committee (or H&S Representative) on these issues:

  • Assessment and control programs for designated substances.
  • Development and review of instruction and training for workers exposed to or likely to be exposed to hazardous materials and physical agents.

Downloads

Health & Safety Representative

Health & Safety Representative

A health and safety representative is a worker who, under section 8 of the Act, identifies health and safety hazards and provide recommendations to the employer. Learn more.
93 KB PDF
Health and Safety Representatives

Health and Safety Representatives

Ontario's Occupational Health and Safety Act (the Act) is built on the principle that workers and employers must work together to identify and resolve health and safety problems in the workplace. To meet this goal, health and safety representatives are required by law in a large number of Ontario workplaces [section 8(1)]. This document provides answers to commonly asked questions about health and safety representatives.
355 KB pdf
JHSC Meeting Agenda Form

JHSC Meeting Agenda Form

Use this form to create agendas for your joint health and safety committee meetings.
712 KB pdf
JHSC Meeting Minutes Recording Form

JHSC Meeting Minutes Recording Form

Use this form to capture discussion, recommendations and actions from your joint health and safety committee meetings. 
753 KB pdf
JHSC Notice Board Sheet Form

JHSC Notice Board Sheet Form

Use this form to post the names of your joint health and safety committee members.
505 KB pdf
JHSC Notice of Recommendations Form

JHSC Notice of Recommendations Form

Use this form to submit joint health and safety committee recommendations and reasons for them.
502 KB pdf
Joint Health and Safety Committees

Joint Health and Safety Committees

Ontario's Occupational Health and Safety Act (the Act) is built on the principle that workers and employers must work together to identify and resolve health and safety problems in the workplace.  To meet this goal, joint health and safety committees are required by law in many Ontario workplaces.  This download provides answers to commonly asked questions about joint health and safety committees.
226 KB pdf

Consulting Services

General Consulting Services

General Consulting Services

Integrating health and safety into your workplace is good business.  WSPS’ consultants employ a results-based approach to health, safety and environment, focused on building self-reliance,  and enabling your organization to implement, manage and continually improve your health and safety programs.

WSPS Safety Group

WSPS Safety Group

WSPS is the largest Safety Group provider and one of the longest running sponsors in the province. With our extensive experience and proven track record, by working with us and other member firms participating firms can achieve better results, and qualify for WSIB rebates.

Training

Certification Part One - Agriculture (3 days)

Certification Part One - Agriculture (3 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in the Agriculture industry. Based on the NEW Certification Training Program Standard.

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$495.00

Certification Part One - All Sectors (3 days)

Certification Part One - All Sectors (3 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in any industry. Based on the NEW Certification Training Program Standard.

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$495.00

Certification Part One - Manufacturing (3 days)

Certification Part One - Manufacturing (3 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in the Manufacturing industry. Based on the NEW Certification Training Program Standard.

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$495.00

Certification Part One - Offices (3 days)

Certification Part One - Offices (3 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in office environments. Based on the NEW Certification Training Program Standard.

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$495.00

Certification Part One - Service Sector (3 days)

Certification Part One - Service Sector (3 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in the Service Sector. Based on the NEW Certification Training Program Standard.

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$495.00

Certification Part Two - Agriculture (2 days)

Certification Part Two - Agriculture (2 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in the Agriculture industry. Based on the NEW Certification Training Program Standard.

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$405.00

Certification Part Two - Manufacturing (2 days)

Certification Part Two - Manufacturing (2 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in the Manufacturing industry. Based on the NEW Certification Training Program Standard.

View Details 
$405.00

Certification Part Two - Offices (2 days)

Certification Part Two - Offices (2 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in office environments. Based on the NEW Certification Training Program Standard.

View Details 
$405.00

Certification Part Two - Service Sector (2 days)

Certification Part Two - Service Sector (2 days)

NEW! Certification training for Joint Health & Safety Committee (JHSC) members in the Service Sector. Based on the NEW Certification Training Program Standard.

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$405.00

Certification Part Two - Warehousing & Distribution (2 days)

Certification Part Two - Warehousing & Distribution (2 days)

NEW! Certification Part Two training for Joint Health & Safety Committee (JHSC) members in warehousing & distribution workplaces. Based on the NEW Certification Training Program Standard.

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$405.00

Certification Refresher for Joint Health & Safety Committee (JHSC) Members - All Sectors (1 day)

Certification Refresher for Joint Health & Safety Committee (JHSC) Members - All Sectors (1 day)

NEW! MOL APPROVED! Certification Refresher Training for Joint Health and Safety Committee (JHSC) Members - All sectors. Developed according to the new MOL training standard.

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$249.00

CLC Part II: For Health & Safety Committees and Representatives (Federal) - English (1/2 day)

CLC Part II: For Health & Safety Committees and Representatives (Federal) - English (1/2 day)

This course assists federally-regulated establishments in understanding the health and safety committee requirements of the Canada Labour Code Part II and enables committee members to function more effectively.

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$209.00

CLC Part II: For Health & Safety Committees and Representatives (Federal) - French (1/2 day)

CLC Part II: For Health & Safety Committees and Representatives (Federal) - French (1/2 day)

This course assists federally-regulated establishments in understanding the health and safety committee requirements of the Canada Labour Code Part II and enables committee members to function more effectively.

View Details 
$209.00

Safety, Health and the Law (1 day)

Safety, Health and the Law (1 day)

A one-day course designed to raise awareness and working knowledge of Ontario’s Occupational Health and Safety Act (Act) and regulations.
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$249.00

The Effective Investigator: A Practical Case Study (1/2 day)

The Effective Investigator: A Practical Case Study (1/2 day)

NEW! Hone your skills through participation in a mock accident investigation.
View Details 
$180.00

E-Courses

(ON) Joint Health & Safety Committees in Ontario (1 hour)

(ON) Joint Health & Safety Committees in Ontario (1 hour)

Learn how to establish and operate an effective joint health and safety committee in Ontario.
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$49.00

Health and Safety Committees in the Canadian Federal Jurisdiction (English) (1 hour)

Health and Safety Committees in the Canadian Federal Jurisdiction (English) (1 hour)

This e-Course will help health and safety committee members and representatives meet training requirements specified in the Canada Labour Code, Part II.
View Details 
$49.00

Health and Safety Committees in the Canadian Federal Jurisdiction (French) (1 hour)

Health and Safety Committees in the Canadian Federal Jurisdiction (French) (1 hour)

This e-Course will help health and safety committee members and representatives meet training requirements specified in the Canada Labour Code, Part II.
View Details 
$49.00

Office Health and Safety (English) (1 hour)

Office Health and Safety (English) (1 hour)

This course provides a practical introduction to office health and safety for managers, supervisors and employees, including health and safety committee members.
View Details 
$49.00

Office Health and Safety (French) (1 hour)

Office Health and Safety (French) (1 hour)

This course provides a practical introduction to office health and safety for managers, supervisors and employees, including health and safety committee members.
View Details 
$49.00

Webinars

Are You Ready for the MOL Manufacturing Blitz?

Are You Ready for the MOL Manufacturing Blitz?

This webinar will be of interest to all firms in the industrial sector, that have key hazards associated with manufacturing processes, including guarding and lockout, workplace violence, MSDs, occupational disease (noise and chemical exposure), as well as those that are looking to strengthen their internal responsibility system.
View Details 
$0.00

Self-paced Training

WHMIS 2015 for Workers Self-Paced Training Program (USB)

WHMIS 2015 for Workers Self-Paced Training Program (USB)

NEW! This cost-effective and flexible self-paced program allows you to train workers on WHMIS 2015 at your convenience.

View Details 
$299.00

Reference Products

Pocket Ontario OH&S Act & Regulations 2017 (Consolidated Edition)

Pocket Ontario OH&S Act & Regulations 2017 (Consolidated Edition)

2017 Pocket Ontario OH&S Act & Regulations (Consolidated Edition)
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$21.00

Articles

Inspecting robot systems: 7 ways to boost JHSC performance

Inspecting robot systems: 7 ways to boost JHSC performance

The day may come when industrial robots can inspect their cells for hazards that could hurt their human co-workers, but for now it's still the responsibility of joint heath and safety committees (JHSCs).

Feb 13, 2017
Firing up your JHSC: proven tips from a 24-year veteran (Part 2)

Firing up your JHSC: proven tips from a 24-year veteran (Part 2)

In this second of two parts, Dave Powers offers seven more no- or low-cost tips for getting the most out of your JHSC. The director, health, safety and environment for Oxford Frozen Foods has worked with many joint health and safety committees (JHSCs) over the last 24 years.

Dec 01, 2016
Firing up your JHSC: proven tips from a 24-year veteran

Firing up your JHSC: proven tips from a 24-year veteran

Could your joint health and safety committee (JHSC) use a high-efficiency tune-up? These 14 no- or low-cost tips from a speaker at WSPS' national Partners in Prevention conference and trade show earlier this year could be just the boost your committee needs.

Oct 06, 2016
Register now for WSPS' new MOL-approved JHSC certification training

Register now for WSPS' new MOL-approved JHSC certification training

As of March 1, 2016, new training requirements for certification of joint health and safety committee members take effect. WSPS, the first training provider to receive Ministry of Labour approval for both Part One and Part Two certification training, is standing by to help you act on these new requirements.

Feb 10, 2016
Carbon monoxide: 5 ways you and your JHSC can protect everyone against this deadly hazard

Carbon monoxide: 5 ways you and your JHSC can protect everyone against this deadly hazard

"Protecting ourselves from carbon monoxide exposure requires year-round vigilance, but especially now," says WSPS occupational hygienist Ilma Bhunnoo. "In the summer, fresh air from open doors and windows can supplement our ventilation systems. But now that we all keep those door and windows closed against the cold, carbon monoxide from a variety of sources may build up to dangerous levels."

Jan 12, 2016
How a JHSC or H&S rep can make a small business owner's life easier

How a JHSC or H&S rep can make a small business owner's life easier

Joint health and safety committees (JHSCs) and worker health and safety representatives may be an untapped human resource for small business owners and managers.

Oct 09, 2014
Just released: MOL's new certification training standards. What you need to know

Just released: MOL's new certification training standards. What you need to know

Ontario's Ministry of Labour has released two new certification training standards expected to take effect in early 2015. The standards build on existing certification training requirements, and aim to ensure consistent, high-quality training delivered by qualified instructors who meet specific delivery requirements.

May 12, 2014

Videos

JHSC Certification Training Part Two: Sneak Peek

JHSC Certification Training Part Two: Sneak Peek

You've completed Certification Part One training and passed the test. Now what? Hear about what's next in Part Two training.

To learn more about certification training part two, visit Certification Part Two - Manufacturing (2 days).

Jan 15, 2015
Joint Health and Safety Committees (JHSCs) in Ontario’s Acute Healthcare Sector

Joint Health and Safety Committees (JHSCs) in Ontario’s Acute Healthcare Sector

Public Services Health & Safety Association (PSHSA) – Kathryn Nichol

This session described a two-phased study designed to examine the role, resources, structure and functioning of JHSCs in Ontario hospitals.

Jun 10, 2011
New Certification Training Standard

New Certification Training Standard

Last year, the Ministry of Labour proposed a new training standard that's expected to come into effect later this year. If you are a business in Ontario with 20 or more employees, it will likely affect your workplace. Hear from Lina Della Mora from Workplace Safety & Prevention Services about what's changing under the new standard and what it may mean for your business.

Mar 18, 2015
The Role of the Joint Health & Safety Committee (JHSC)

The Role of the Joint Health & Safety Committee (JHSC)

Hear about the important role you play as a Joint Health & Safety Committee Member.

Visit Joint Health and Safety Committee, Certification Training Overview to learn more.

Jan 15, 2015